How to manage the payments in caddayn biller?
Payment – Caddayn Biller
The biller to record and manage customer payments against invoices. The system supports multiple payment methods, including Debit Card, Credit Card, Pay Later, UPI, Cash.
Payment Process
The biller selects the customer and corresponding invoice.
The system displays the total invoice amount and outstanding balance.
The biller selects the required payment method:
Debit Card
Credit Card
UPI
Cash
Paylater
Based on the selected method, the payment is processed or recorded.
The system validates the transaction and receives the payment status.
For a successful payment, the invoice balance is updated automatically.
The system generates a payment reference/receipt and stores the transaction in payment history.
For failed or pending transactions, the invoice remains outstanding until the payment is successfully completed.
Debit Card
Debit Card payments are used for immediate settlement of the invoice. Once the payment is successfully authorized, the paid amount is applied to the invoice and the outstanding balance is reduced.
Credit Card
Credit Card payments allow the customer to settle the invoice using a credit facility. After successful authorization, Caddayn records the transaction and updates the invoice payment status.
UPI
UPI (Unified Payments Interface) is a digital payment system in India that allows people to send and receive money directly between bank accounts using a mobile phone.
Uses of UPI
Fast digital payments – Customers can pay instantly.
QR payments – Customers can scan a business QR code.
Payment confirmation – The system can record successful UPI transactions.
Cashless transactions – Reduces the need to handle physical cash.
Transaction tracking – UPI transaction/reference IDs can be stored for reconciliation.
Multiple UPI apps – Customers can generally pay using their preferred supported UPI app.
Easy reconciliation – Businesses can compare recorded UPI payments with bank/payment records.
Cash
A cash transaction is a business transaction where payment is made directly using physical cash at the time of buying or selling goods or services.
In a billing/accounting system, a cash transaction means the payment is recorded as Cash, and the amount is immediately added to or deducted from the business's cash balance.
PayLater
PayLater allows the customer to defer payment according to an agreed repayment plan. Instead of treating the entire invoice as immediately settled, the system maintains the PayLater amount, installment schedule, due dates, payments received, and outstanding balance.
Pay Later is a credit-based payment method where a customer receives the product or service immediately but does not pay the full amount at the time of purchase. Instead, the outstanding amount is recorded as a customer receivable/credit balance and is settled at a later date.
In accounting terms, when a customer chooses Pay Later, the sale is completed but the payment remains pending. The system records the amount as Accounts Receivable (customer outstanding) until the customer makes the payment.
Uses of Pay Later
Credit Sales
Customer Outstanding Management
Partial Payments
Payment Tracking
Customer Credit Management
Due-Date Management
Receivables Reporting
Payment Collection
Pay Later is not the same as a normal unpaid bill.
In a properly designed accounting system, the transaction should have a clear payment status, customer ledger entry, due date, and outstanding balance, so the business can track and recover the amount efficiently.