Vehicles

1. Overview

The Add Vehicle page is used to create a new vehicle record in the system.

It can be accessed through:

Master Data → Vehicles → Add Vehicle

The page contains different fields to enter the vehicle's basic information, usage details, branch, driver, and identification details.

2. Brand

The Brand field is used to enter the manufacturer or company name of the vehicle.

For example:

  • Toyota

  • Tata

  • Mahindra

  • Maruti

This helps identify which company manufactured the vehicle.

The red (*) indicates that this is a mandatory field.

3. Model

The Model field is used to enter the specific model of the vehicle.

For example, if the brand is Toyota, the model could be Innova.

This field helps identify the exact vehicle model.

The red (*) indicates that the field is mandatory.

4. Type

The Type field identifies the category of the vehicle.

In the screenshot, the selected type is:

Car

Depending on the system configuration, different vehicle types may be available.

The red (*) indicates that the vehicle type is required.

5. Status

The Status field indicates the current availability or condition of the vehicle.

In the screenshot, the selected status is:

Available

This indicates that the vehicle is currently available for use.

Other status options may be available depending on the system configuration.

The field is mandatory.

6. Branch

The Branch field identifies the branch to which the vehicle belongs.

In the screenshot, the selected branch is:

Chalakudy

This helps the system associate the vehicle with the correct business branch.

The red (*) indicates that the branch must be selected before saving.

7. Driver

The Driver field is used to assign a driver to the vehicle.

The field displays:

Select driver

The user can open the dropdown and select the appropriate driver from the available driver records.

This helps identify the driver responsible for or assigned to the vehicle.

The Driver field is mandatory.

8. Capacity

The Capacity field is used to enter the capacity of the vehicle.

Depending on the vehicle and the system's requirements, this can represent the number of passengers or the relevant carrying capacity.

This field is useful for understanding how much the vehicle can accommodate or carry.

In the screenshot, this field is not marked with *, so it is not shown as mandatory.

9. Mileage (Km/L)

The Mileage (Km/L) field is used to record the vehicle's fuel efficiency.

Km/L means kilometres per litre.

For example:

If a vehicle has a mileage of 15 Km/L, it means the vehicle can travel approximately 15 kilometres using one litre of fuel under the relevant operating conditions.

This information can be useful for maintaining vehicle-related records and monitoring fuel efficiency.

10. License Plate

The License Plate field is used to enter the vehicle's registration number / number plate.

It is used to uniquely identify the vehicle.

For example:

KL 08 AB 1234

The screenshot does not show a red * next to this field, so it is not indicated as mandatory in the displayed form.

11. Save

The Save button is available at the bottom-right corner.

After entering the required vehicle information, clicking Save will create the vehicle record in the system.

Before saving, the mandatory fields marked with * should be completed.

12. Close

The Close button is available next to the Save button.

It is used to exit the Add Vehicle page without continuing with the current entry.

Mandatory Fields

Based on the screenshot, the following fields are marked as mandatory:

  1. Brand

  2. Model

  3. Type

  4. Status

  5. Branch

  6. Driver

The fields Capacity, Mileage (Km/L), and License Plate are not marked with * in the displayed form.


Simple Workflow

Master Data → Vehicles → Add Vehicle

Then:

Enter Brand → Enter Model → Select Type → Select Status → Select Branch → Select Driver → Enter Capacity/Mileage/License Plate → Save

After saving, the vehicle will be added to the Vehicles list.

Short Note

Add Vehicle is used to create a new vehicle record in the system. The form contains details such as Brand, Model, Type, Status, Branch, Driver, Capacity, Mileage (Km/L), and License Plate. Fields marked with a red (*) are mandatory and must be completed before saving. Brand and Model identify the vehicle, Type and Status describe its category and current availability, while Branch and Driver associate the vehicle with the relevant branch and driver. Capacity, Mileage, and License Plate provide additional vehicle information. After entering the required details, the user can click Save to create the vehicle record or Close to exit the form.